AI in web applications and portals: smart features in the tools you already use
We build OpenAI and Gemini into web applications, customer portals and corporate CMS platforms. AI answers questions based on your documents, sorts incoming data, and prepares content and reports, all inside the system your team and customers already work with.
What it gives your business
AI is useful wherever people spend time finding, sorting and summarizing information.
Fast answers
Customers and staff get answers from your documents and data without waiting for a specialist.
Less manual processing
Inquiries, emails and documents are sorted and filed in the system automatically.
Data-driven decisions
Summaries and reports on your CRM and ERP data are prepared on their own, in plain language.
What’s possible
Four typical scenarios. Each is part of your system, not a separate chatbot bolted on the side.
A portal assistant
- Answers based on your terms and documents
- Help with an order or a request
- Handing complex questions over to a team member
Incoming triage
- Sorting inquiries and emails by category
- Extracting data from documents
- Filling in CRM records
Content in the CMS
- Drafts and translations
- Descriptions and metadata
- Publishing after approval
Analytics
- Dashboards with reports and charts
- Summaries of CRM and ERP data
- Answers to questions about your data
How AI works with your data
The AI model doesn’t get access to the whole system. Your application picks only the data needed, respecting the user’s permissions, and sends just that.
- UserAsks a question or uploads a document
- Your applicationChecks permissions and finds the right data
- APIOpenAI or Gemini
- AnswerText, data or a draft
- SystemSaves the result; CRM and ERP are updated
Access rights are respected. Each user gets answers based only on the data they are allowed to see.
You can switch AI providers. The connection to the AI model sits in a separate module, so moving from one service to another doesn’t require rebuilding the application.
How we work
We start with one small scenario and expand once it proves its value.
Scenario
We pick the process where AI will save the most time.
Data
We define which data is needed and what can be sent to AI.
Prototype
We test the scenario on real examples of your data.
Implementation
We build it into the application with access rights; the request history is available in the AI service’s dashboard, and we can keep our own log if needed.
Growth
We monitor the quality of the answers and add new scenarios.
How it fits into the work
We suggest AI features where the task and the project budget justify them, not because they’re in fashion. You can start with a single scenario.
A new system
We design AI scenarios into the web application or corporate platform from the start.
- Web application
- Web Application PRO from 4900 €
- Corporate CMS
- Web CMS Pro from 4650 €
An existing system
We add AI to a portal or application you already run, if its architecture allows it.
- Cost
- Quoted after a consultation
- Hosting
- Your infrastructure or ours, billed separately
Frequently asked questions
If your question isn’t here, ask it in the form below.
Is it safe to send data to AI?
We send only the data needed for a specific request, respecting the user’s permissions. Connections run over HTTPS with authentication. We decide together with you which data may and may not be sent to AI.
AI can make mistakes. What then?
It can, which is why AI doesn’t take important actions on its own: it prepares an answer or a draft, and a person makes the decision. Customer-facing assistants can hand a question over to a team member.
Can AI be added to our existing system?
Usually yes, if the system has an API or we have access to the code. We assess it after a consultation and include the cost in the quote.
How much do the AI services cost?
OpenAI and Gemini charge for the volume of data processed, at their own rates. The costs depend on the number of users and requests; we estimate them at the prototype stage. The API keys are registered to your company, or to us with the costs billed to you, depending on the task.
Are we tied to one AI provider?
As a rule, no. We put the connection to the AI model in a separate module, so in most cases the provider can be changed without rebuilding the application.
How long does implementation take?
A single scenario in an existing system takes from a few weeks. A new web application or corporate platform takes 6–12 weeks. We give exact timelines in the quote.
Related services
All services in this area are on the AI search and automation page.
Let’s talk about AI in your system
Tell us which system you use and where your team spends the most time, and we’ll suggest a scenario and estimate the project.
- +48 666 158 101
- [email protected]
- ul. Żurawia 6/12, 00-503 Warsaw
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